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Visa for Belgium


The registration's deadline at most Belgian universities is September 30,2022! Therefore, students applying for a Belgian visa AFTER that date must present an original certificate delivered by the Belgian university mentioning the new registration date. If this certificate is not included to the visa application, the visa request will be send to Immigration office for decision and no visa will be delivered automatically. In case the student is not in posession of an original certificate, the Belgian university will need to send it directly from their email address to

PLF form for travel to Belgium                                                                                Some travellers to Belgium must complete the Passenger Locator Form before arriving in Belgium. Please check here if it applies to you

Public consultation                                                                                                    The European Commission has decided to launch a public consultation on the perspective of digitalization of the visa procedure (E-visa) and on the creation of an EU online visa application portal, aimed at a target audience: the travel industry, European agencies directly or indirectly linked to the EU visa policy, visa applicants and the general public. Read more...

                                                IMPORTANT                                                                Visa applications are only treated by the Belgian Embassy in Rome for non-EU citizens who hold a legal residence in Italy. Visa applications are therefore not possible at Belgian honorary consulates in Italy. Our visa office is only accesible for visa applications by appointment.


Procedure to introduce a visa request

The visa office does not provide any visa consultancy or pre-checking of visa files.

Step 1 – Prepare your visa file

Step 2 – Register on Visa-On-Web (VOW)

  • Create an account on Visa-On-Web
  • Fill in the form (following the example form if necessary), print, date, and sign it

Step 3 – Send an email to the embassy with your visa application and book your appointment online

Step 4 – Submit your visa application during the appointment

  • Come to the Embassy of Belgium in Rome on the time of the appointment with:                               

                   - the confirmation of the appointment

                   - your passport

                   - your Italian permit of stay

                   - a printed copy of the VOW application form (dated and signed)

                  - 1 ICAO passport picture

                   - all other requested documents for your visa application IN ORIGINAL

All payments applicable to your visa application must be made at least 5 days prior to your visa appointment. If the payment is not available during the appointment or if you don’t have a valid proof of exemption we will not be able to process your visa application the day of the appointment and you will be asked to take a new appointment online to introduce your visa request.

Please arrive on time! Otherwise, you may also need to book another appointment online.

If you cannot find the information or the list of required documents for your visa application on our website, you can contact the visa office via e-mail:

What type of visa (short stay - long stay?)

Short stay visa (visa type C) authorizes you to stay on Schengen territory for a term not longer than 3 months during a period of 6 months starting from your first entry on the territory. NON EU-citizens who regularly reside in Italy - i.e. holders of a valid Italian residence permit (permesso di soggiorno) may stay in Belgium for up to 90 days per six months without a visa. They must be in possession of their valid national passport and their valid Italian residence permit. The renewal of the Italian permit of stay ('bollettino di rinnovo') is not valid for travel in Belgium. If you are in possession of a renewal, you should contact the Italian authorities for an accelerated issue of your new Italian residence permit or the Belgian embassy competent for your home country for the issue of a visa C

Long stay visa (visa type D) authorizes you to stay in Belgium for a period longer than 90 days (students, researchers, employees, family reunification, …).

Please proceed to the menu below for the relevant information on your visa application. For most updated information you can visit the website of the Immigration Office in Belgium.