Belgische Ambassade en Consulaten in Italië
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General information

The Embassy of Belgium in Rome handles Long Stay Visa applications to Belgium

1. Who

A non EU-citizen who is legally residing in Italy, can go to Belgium for a stay which does not exceed three months (only for tourism purposes). S/he must have a valid national passport and a valid Italian residence permit. The stamp of the Italian post which confirms the renewal request (‘bollettino di rinnovo’) is not valid for travel to Belgium!

For all questions regarding an Italian residence permit which is about to expire, renewal or in paper, you must contact the Italian authorities.

For more information regarding the regulations and the entry conditions in Belgium, please refer to the following websites:

SPF Intérieur contrôle frontières

SPF Intérieur conditions d’entrée

A non-EU citizen who wishes to stay for more than 90 days in Belgium, must ask for an authorization at the Belgian diplomatic or consular post, competent for her/his place of residence or of her/his stay abroad (request for a visa D).

At the moment of the application, the applicant must  have a valid Italian residence permit.

2. When

We encourage you to lodge your application between 3 months and 1 month before departure. Depending on your personal situation, the time needed to process your application may vary. 

For some visa applications the Embassy is required to transfer the application to the Immigration Office in Belgium. In this case decisions can take longer and timings are unpredictable. To check timings, you can visit their website, but the information is only available in Dutch or French. For more information, please click here

3. What

A Visa D allows you to travel to Belgium. Once you have arrived you will need to register at the municipality (‘gemeente/commune’) where you are living within 8 days to obtain a residence permit.

The Belgian Visa D also allows you to travel to other Schengen countries for a maximum of 90 days within a  period of 180 days. Click here to check the list of the Schengen Area Member States .

 4. How

Every visa applicant must first complete the visa application form online. To do so, click here. Once you have completed and submitted the online application form, you must print and sign it. On the visa application form will appear a file number (VOWINT ...111'). Next you will need to check the list with required documents for your visa application and send an email with the visa application form and ALL required documents to rome.visa@diplobel.fed.be. In the subject of your email you need to mention your visa file number (f.e. VOWINT...111').If your visa application is complete, the embassy will contact you to book an appointment.
Important: when submitting the visa application form online you will receive an automatic email to book an appointment online, however the online appointment system for our embassy is inactive. You must therefore send an email with all requested documents to obtain an appointment.
If you cannot find the information or the list of required documents for your visa application on our website, you can contact the visa office via e-mail: rome.visa@diplobel.fed.be

NOTE: please be advised that the attachment size is limited. You can only send up to 5MB in attachments (if you have more than one attachment, they can't add up to be more than 5MB). E-mails with an attachment size larger than 5MB will not arrive and you will not receive a message informing you that the e-mail did not arrive.

Before submitting your application, you need to pay the visa handling fee and the contribution fee or show that you qualify for exemption. Without the proof of both payments or the proof of exemption, the visa application cannot be accepted.

Documents included in your application, need to be issued less than 6 months ago and documents that are not in French, Dutch, German, Italian or English need to be translated by a sworn translator.

5. Important notices

. Register your arrival

When you are issued a visa D, you will have to register with the administration of the commune/municipality where you will be residing in Belgium. This needs to be done within 8 days of your arrival in Belgium; to apply for a residence permit. 

The efforts towards integration in Belgian society by a foreigner who is admitted to or permitted to a stay of more than 3 months in Belgium will henceforth be verified by the Immigration Office (FPS Interior)

We strongly recommend that you consult the website of the Immigration Office for a detailed explanation regarding this new general condition of stay. (www.dofi.fgov.be > Snelle links > Integratiebereidheid in de Belgische samenleving).

6. Medical certificate and recognized doctors

The Belgian Embassy in Rome has 2 recognized doctors. You need to provide a medical certificate released by one of these 2 doctors. A medical certificate delivered by another doctor will not be taken into consideration.

For all contact information about our recognized doctors click here.

7. Required documents

Please click on the reason for your stay in Belgium to get the list of required documents:

8.Other useful information

For sponsorship, please click here for English/ click here for French/ click here for Dutch

For information regarding the application of a professional card, please click here for English/ click here for French/ click here for Dutch

Documents delivered by most of the non-European countries need legalization and possibly an apostille, unless there is an exemption; for more information, click here.

Handling fee and  Administrative fee

 Handling fee

When applying for your visa at the Embassy, you must pay a handling fee of 180€ to the Embassy.

The nationals of the following countries are exempted from the handling fee: Israel, San Marino, Japan, Morocco and Turkey.

Payment information:

Bank: UNICREDIT S.p.A.

Beneficiary: Ambasciata del Belgio (recettes consulaires)

IBAN: IT72L0200805170000030066859  

BIC : UNCRITM1113

Communication :

  • Name and surname of the applicant (exactly as mentioned on the passport)
  • Nationality
  • Date of birth: DD-MM-YYYY

Administrative fee

On top of the handling fee, you must first pay an administrative fee to the Immigration Office, mandatory since March 2nd 2015.

The proof of payment must be presented when applying for your visa. The amount of the administrative fee may vary according to your visa type.

Payment information:

Bank: BPOST

Beneficiary: FPS Interior, Immigration Office, Chaussée d’Anvers 59B, 1000 Bruxelles

IBAN: BE57 6792 0060 9235

BIC : PCHQBEBB

Communication :

  • Name and surname of the applicant (exactly as mentioned on the passport)
  • Nationality
  • Date of birth: DD-MM-YYYY

 

How to extend my visa in Belgium?

Please refer to the website of the Immigration Office for all relevant information regarding the extension of your visa.