Procedure and required documents sponsorship

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Application procedure for sponsorship


Do you wish to act as a sponsor for a student and to make a commitment to pay the costs? Please send a complete file with all requested documents by e-mail to rome.visa@diplobel.fed.be

If the sponsorship is accepted, the sponsor will need to personally present him/herself at our Embassy in Rome (after having received an appointment) to sign the sponsorship.


Please send us the following documents: 

Sponsor residing in Italy/Malta

1) Sponsorship application form  (DOCX, 42 KB)

2) 'Annexe 32' form (PDF, 473.71 KB) (ATTENTION: new form since 31.05.'26)

3) Copy identity document

  • EU-citizens:  A copy of your valid identity card or valid passport
  • NON EU-citizens: 
    • A copy of your valid passport   AND  
    • A copy of your valid Italian/Maltese permit of stay as a long term resident in Italy.

      ATTENTION: Your Italian/Maltese permit of stay needs to mention your long term residence in Italy/Malta

      If you don't have a long term residence in Italy/Malta, you can only undertake a sponsorship if the student is a relative to the third degree. You will have to prove your relationship with the student (up to the 1st, 2nd or 3rd degree) with supporting documents (if necessary with legalization/apostille and translation)! The Italian/Maltese permit of stay needs to be valid for at least 1 full academic year.                

4) A certificate of family composition stating your address, issued by the Italian/Maltese municipality less than 6 months ago  Note: a statement on honor ("autocertificazione") will not be accepted

5) A copy of a valid identity card or valid passport of the student              

6) A copy of the student's registration or admission certificate at a Belgian institution, university or college. In case of a search year, a copy of the Belgian residence permit

7) Payment of consular fee of 25 euros to be paid during the appointment by bank card or credit card

8) PROOF OF SUFFICIENT FINANCIAL MEANS

     For employees:        

  • A copy of your pay slips for the last three months 
  • A copy of your current employee contract
  • A certificate issued by your employer stating the start of your employment contract, your work function, specification of the type of contract (fixed term / indefinite term) and the mention that your still in service and not in a notice period
  • Certificate with your financial situation delivered by the tax administration:

          - for Italy: 'ATTESTAZIONE SITUAZIONE REDDITUALE' delivered by 'AGENZIA DELLE ENTRATE'

           - for Malta: 'Tax Compliance Certificate'  delivered by the Maltese authorities                   

  • Your tax return from the previous year (CUD)

     For self-employed persons:     

  • A certificate with letterheid issued by a recognized accountant  (add 'partita IVA' + identity document + email address and telephone number from accountant) stating your NET income of the last 3 months (economic accounts, accounting situation "conto economico/situazione contabile'  are not accepted)
  • A copy of your VAT number (‘partita IVA’)
  • Certificate with your financial situation delivered by the tax administration:

          - for Italy: 'ATTESTAZIONE SITUAZIONE REDDITUALE' delivered by 'AGENZIA DELLE ENTRATE'

           - for Malta: 'Tax Compliance Certificate'  delivered by the Maltese authorities                   

  • Your tax return from the previous year (Certificazione Unico)

Sponsor residing in Belgium ( for student applying for a student visa at the Belgian embassy in Rome)

The student applying for a student visa with a sponsor in Belgium, must bring the all the required documents for the sponsorship during his/her visa appointment!

1) Sponsorship application form  (DOCX, 42 KB)

2) 'Annexe 32' form (PDF, 473.71 KB) (Attention, new form since 31.05.'26), filled in and signed by the sponsor and legalized by the Belgian municipality

3) Copy identity document of the sponsor

  • EU-citizens:  A copy of the valid identity card or valid passport
  • NON EU-citizens: 
    • A copy of the valid passport   AND  
    • A copy of the valid Belgian permit of stay as a long term resident 

      ATTENTION: The Belgian permit of stay needs to mention the long term residence in Belgium .

      If the sponsor doesn't have a long term residence in Belgium, he can only undertake a sponsorship if the student is a relative to the third degree. He will have to prove the relationship with the student (up to the 1st, 2nd or 3rd degree) with supporting documents (if necessary with legalization/apostille and translation)! The Belgian permit of stay needs to be valid for at least 1 full academic year.                

4) A certificate of family composition stating the address, issued by the Belgian municipality less than 6 months ago 

5) PROOF OF SUFFICIENT FINANCIAL MEANS

     For employees:        

  • A copy of the pay slips for the last three months 
  • A copy of the current employee contract
  • A certificate issued by the employer stating the start of the employment contract, the work function, specification of the type of contract (fixed term / indefinite term) and the mention that the sponsor still in service and not in a notice period
  • Your tax return from the previous year

     For self-employed persons:     

  • A certificate issued by a government agency, showing monthly or annual net/gross income
  • Proof of payment of social security contributions
  • Registration in the Crossroads Bank for Enterprises
  • Your tax return from the previous year

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