-
Last updated on
1) I live in Italy or Malta and would like to visit Belgium for 90 days or less. Do I need to apply for a short term visa (Schengen Visa, Type C)?
With your valid passport and your valid Italian/Maltese permit of stay (or valid D-visa), you can enter Belgium without a visa C for a period of up to 90 days within a 180-day period.
The renewal/request of the Italian/Maltese permit of stay is not valid for travel to Belgium. You must contact the Italian authorities for an accelerated release of your (new) Italian permit of stay or a temporary one.
If you are not in possession of a valid Italian/Maltese permit of stay (or D-visa) you can check if you are exempted from a C-visa for Belgium
In case your are required to hold a C-visa and are not in possession of a valid Italian/Maltese permit of stay (or D-visa) you need to contact the Belgian embassy competent for your home country to introduce a visa C request.
2) I will work or study in Belgium for more than 90 days. Do I need to apply for a long term visa (Type D)?
A type D visa is required for all non-European Union nationals.
Type D visa is a national visa for a stay in Belgium exceeding 90 days. It also entitles the bearer to stay in or transit through one or more other Schengen countries for a total of up to 90 days within a 180 days period.
Check the website of Immigration for all information regarding a stay in Belgium exceeding 90 days
3) What are the conditions to apply for a visa at the Belgian Embassy in Rome?
To apply, you need a valid Italian/Maltese permit of stay (or a valid Italian/Maltese D-visa) Your Italian/Maltese permit of stay (or Italian/Maltese D-visa) needs to be valid until at least the day a Belgian visa can be issued. In case of a valid D-visa you also need to present the request of the Italian/Maltese permit of stay. The request of the Italian/Maltese permit of stay will not be accepted if the D-visa has expired. The renewal ('bollettino di rinnovo') of the Italian/Maltese permit of stay is also not accepted!
4) I am not residing in Italy or Malta, can I still submit a visa application at the Belgian Embassy in Rome?
No. The Belgian Embassy in Rome can only process visa applications from applicants holding a valid residence permit (or valid D-visa) in Italy or Malta. In case you don't have a valid residence permit (or D-visa), you need to apply at the Belgian embassy competent for your home country.
5) Can I apply after my Italian or Maltese residence permit has expired?
No. If your Italian or Maltese residence permit has expired, you cannot apply anymore at the Belgian embassy in Rome. You will need to contact the Belgian embassy competent for your home country.
6) What is the procedure for submitting a visa application at the Belgian embassy in Rome?
Check the visa homepage for the procedure
7) What’s the address where I have to present myself during the appointment?
Belgian Embassy in Rome
Via Giuseppe de Notaris 6
00197 Roma
Italy
8) Do I really need to come in person to register my biometric data?
Yes, but by appointment only. Visa applicants presenting themselves without appointment will not be granted access to the desk office and will be asked to leave.
9) Can I submit a visa application even though I do not have all the required documents?
Taking an appointment to introduce your visa request without being in possession of all required documents, is at your own risk. If the proof of payments/exemption of payments are missing, you might not be able to introduce your visa request the day of the appointment and you may need to book a new appointment online.
10) Can I contact you by telephone if I have questions?
We kindly ask you to refrain from calling, as this will inevitably cause longer delays for all visa applications. No information will be given over the phone. Please use email only (rome.visa@diplobel.fed.be).
11) Is there an online procedure?
You have to fill in and submit the visa application form online After having submitted your visa application online, you need to send it by email to rome.visa@diplobel.fed.be together with all required documents. You then need to book an appointment directly in the VOW to come personally to the embassy to introduce your visa request and register your biometric data.
12) How can I pay?
Payment is only possible via bank transfer. Please send us a proof of payment for all the bank transfers together with your visa application.
Visa fee to be paid to the Embassy
Payment information:
Bank: UNICREDIT S.p.A.
Beneficiary: Ambasciata del Belgio (recettes consulaires)
IBAN: IT72L0200805170000030066859
UNCRITM1113
Communication:
Name and surname of the applicant (exactly as mentioned on the passport)
Date of birth: DD-MM-YYYY
Check for exemptions
Contribution fee to be paid to Immigration office
On top of the visa fee, you might also need pay a contribution fee to the Immigration Office. The amount of the contribution fee varies according to the type of visa request.
Payment information:
Bank: BPOST
Beneficiary: FPS Interior, Immigration Office, Chaussée d’Anvers 59B, 1000
Bruxelles
IBAN: BE57 6792 0060 9235
BIC : PCHQBEBB
Communication:
Name and surname of the applicant (exactly as mentioned on the passport)
Nationality
Date of birth: DD-MM-YYYY
Check the website of Immigration office for more information on the contribution fee, amounts to pay and exemptions
If you are applying for a group, each visa applicant will have to pay the applicable visa and contribution fee.
In the event of a refusal of the visa request, the visa fee and/or the contribution fee will not be refunded.
13) For my medical certificate, I need to consult a doctor. Where can I find the list of medical doctors appointed by the Embassy?
If you are applying from Italy, check our webpage for the recognized doctors and the standard medical certificate.
If you are applying from Malta you need a standard medical certificate delivered by a Maltese doctor of your choice less than 6 months ago and legalized by the Maltese Ministry of Foreign Affaires
14) How can I legalize the medical certificate which will be used to apply for a work permit?
The medical certificate filled in and signed by one of our recognized doctor in Italy does not need further legalization..
A medical certificate filled in and signed by a Maltese doctor of your choose needs to be legalized by the Maltese Ministry of Foreign Affairs and does not need further legalization by our embassy.
15) What is the Certificate of good conduct and how can I get it?
Applying from Italy: ‘Certificato Generale del Casellario Giudiziale, delivered by the Italian court (‘Tribunale’), issued less than 6 months ago. This certificate does not need to be translated nor legalized.
Applying from Malta: ‘Good Conduct Certificate’, delivered by the Criminal Records Office of your local police district or at the Secretariat, Police Headquarters, issued less than 6 months ago. This certificate needs to be legalized by the Maltese Ministry of Foreign Affaires
16) Can I apply for a visa in one of the Belgian consulates in Italy/Malta?
No. The Belgian consulates in Italy/Malta are Honorary Consulates. They do not have the authority to deal with visa. You need to introduce your visa application at the Belgian Embassy in Rome.
17) Can I fetch my visa in one of the Belgian consulates in Italy/Malta?
No. The Belgian consulates in Italy/Malta are Honorary Consulates. They do not have the authority to deal with visa. After the visa sticker has been issued, we will contact you by email for the pick up of your passport. All information regarding the pick up will be explained in the email.
18) Can someone else pick up the visa on my behalf?
Yes, the information will be available in the pick up email. This procedure is ONLY to pick up the visa it’s NOT to introduce the visa application!
19) Can I receive my passport with visa sticker by normal post?
No, but you can organize a courier express (at your cost, organization and responsibility) to pick up your passport. More information will be available in the pick up email.
20) Do I have to leave my passport during the appointment?
Check the information regarding your passport during the visa application procedure.
21) Do I need to legalize my documents?
The foreign official documents must be legalized or carry an apostille, unless an exemption is granted in a treaty. All the relevant information on this formality is available on the website of the FPS Foreign Affairs
Documents delivered by the Italian authorities do not need to be legalized nor carry an apostille.
22) Do I need to have a translation done if the document is not in French, Dutch, German, Italian or English?
Documents that are not in French, Dutch, German, Italian or English are to be translated in accordance with the original by a sworn translator. The translation must be legalized as a separate document in line with the procedure laid down in the country of origin, and then by the competent Belgian consulate or Embassy.
23) I will be staying in Belgium for professional reasons (work as an employee), do I need a work permit?
As a general rule, a foreigner wishing to work in Belgium with a work contract needs a work permit (= single permit).
The company or organization in Belgium that offers the work contract must take the necessary steps with the competent regional authority to obtain this single permit. You will need to introduce a visa once your employer has obtained the single permit on your name.
You are not authorized to start working in Belgium as long as you do not hold the required single permit and visa.
If you live in Italy and you want to work as an independent in Belgium you will need to introduce the request for a professional card.
24) What is the mandatory Limosa Declaration?
As of 1 April 2007, some categories of foreign apprentices, self-employed apprentices, foreign employees and self-employed persons (EU citizens as well) must declare their activities in Belgium, before starting to work or doing their internship in Belgium.
You will find more information about the mandatory declaration on the website of international social security or with the Limosa Contact center:
Limosa Contact Center, P.O box 224, 1050 Brüssel
Tel.: 0032 (0) 2 788 51 57
E-Mail: limosa@eranova.fgov.be
Opening Hours: Monday till Friday, 7.00 A.M. till 8.00 P.M.
Languages: Dutch, French, English, German
25) I am a Belgian citizen, living in Italy/Malta and want to travel to a non-EU country. What documents do I need?
Check the website of Foreign Affaires
We advice you to also contact the Embassy/Consulate of the country of your destination for further information. If you are travelling to Turkey for example, you should contact the Turkish Embassy/Consulate in Italy. The Belgian Embassy only deals with visa applications for non-EU citizens going to Belgium.
